Thank You Email After Interview: 10 Examples (Different Tones)

Professional thank you email templates after job interviews. Learn what to mention, when to send, and how to write effective thank you emails that stand out.

What to Mention in a Thank You Email

A good thank you email should include:

Essential elements:

• Thank you: Express gratitude for their time
• Specific reference: Mention something specific from the interview
• Continued interest: Reiterate your interest in the position
• Relevant experience: Briefly highlight why you're a good fit
• Professional closing: Thank them again and express interest in next steps

Helpful additions:

• Specific topics discussed
• Something memorable from the conversation
• Additional information or materials (if relevant)
• Questions (if appropriate)

When to Use Each Template

Standard Thank You: Use for most interviews - professional and complete.

Brief Thank You: Use when you want to be concise or for informal interviews.

Detailed Thank You: Use for important interviews or when you want to stand out.

Panel Interview: Use when you interviewed with multiple people (send individual emails).

Follow-Up Thank You: Use as a second thank you if appropriate.

With Additional Information: Use when you want to share portfolio, articles, or references.

Enthusiastic Thank You: Use to show strong interest and enthusiasm.

After Second Interview: Use after second or final round interviews.

With Questions: Use when you have legitimate follow-up questions.

After Rejection: Use optionally after receiving a rejection (shows professionalism).

Subject Lines for Thank You Emails

Standard format:

• "Thank You - [Job Title] Interview"
• "Re: Interview - Thank You"
• "Thank You - [Company Name] Interview"

After second interview:

• "Thank You - Second Interview - [Job Title]"
• "Re: Second Interview - Thank You"

With additional info:

• "Thank You - [Job Title] Interview + Portfolio"
• "Re: Interview - Thank You + Additional Information"

Best practices:

• Be clear and professional
• Include job title or company name
• Use "Re:" if responding to interview confirmation
• Keep it concise

Best Practices

• Send promptly: Within 24 hours, ideally same day
• Personalize: Reference specific topics from your conversation
• Be concise: Keep it brief (3-5 paragraphs)
• Show interest: Express continued enthusiasm
• Proofread: Check for typos and errors

Common Mistakes to Avoid

Don't:

• Send generic, template-like emails
• Wait too long to send (more than 48 hours)
• Be too long or rambling
• Forget to personalize
• Include typos or errors

Do:

• Send within 24 hours
• Personalize based on your conversation
• Be specific about what you discussed
• Show continued interest
• Proofread carefully

Best Practices

• Send quickly: Within 24 hours of the interview
• Personalize: Reference specific topics from your conversation
• Be specific: Mention something memorable from the interview
• Show interest: Express continued enthusiasm for the role
• Proofread: Check for typos and grammatical errors

Related Resources

For more guidance on job application emails:

• Job Application Email - Templates for job applications
• Follow-up Job Application Email - Templates for following up
• Professional Email Templates - Browse all professional templates
• Inbox Zero Guide - Learn email management strategies